Executive Admin Assistant

Role PurposeTo provide effective and efficient executive administrative support in order to facilitate smooth operations of the department, within the set KPIs, agreed budgets, adopted policies and procedures. Key Accountability AreasKey ActivitiesExecutive AssistanceSchedule and organize travel requirements, including accommodation, visa arrangements, transportation, itineraries and venuesProvide administrative service (to assigned executive) including: drafting and dispatching emails, recording meeting minutes, as well as preparing and drafting internal and external correspondenceMaintain documentation, records and data in accordance with the set policies and procedures. Maintain appropriate standards of confidentiality and ensure that all documentation is securely storedCourteously greets visitors, determine their needs, and direct them to the appropriate actions, person, office, and etc.Initiate and respond to telephone calls on behalf of the assigned function head, route calls and take messages, as requiredTrack and follow-up, with other team members and functions, collate and report on status updates and received inputs to the assigned function headPolicies, Processes and ProceduresConduct day-to-day activities while ensuring compliance to policies and proceduresContribute to the identification of opportunities for continuous improvement of systems, processes taking into account leading practices, changes in business environment, cost reduction and productivity improvement Knowledge and ExperienceMinimum or no prior experience is requiredEducation and CertificationsA bachelor’s degree in business administration or equivalent is required