Communications Admin Officer

MAIN PURPOSE

• to contribute to the planning, development and organisation of communication service systems and procedures

• to assist in the implementation of the school’s communications strategies, marketing communications and public relations activities both internal and external

• to maintain accurate record keeping systems, and ensure that Parentmail and Parentpay are updated with leavers and joiners

• to be responsible for all extra-curricular bookings and related communication

• To offer a warm and welcoming approach to all visitors, families, staff and children when contacting and communicating with the office

MAIN DUTIES

Administration

• to word process and complete complex IT based tasks

• to prepare and collate all information that supports the better organisation of any curricular activity for both staff and families

• to communicate First Aid incidents via Parent Mail to families

• to be responsible for all communication regarding extra-curricular activities and educational visits to families

• to book transport tickets through TFL School Party Scheme for planned educational visits

• to chase parental consent and payments and run relevant reports from ParentMail and ParentPay

• to be responsible for all booking systems that involve parental involvement

• to work in partnership with the Office Manager and Director of Operations in the planning of residential trips and educational visits

• to undertake the administration of complex procedures e.g. collation of school reports, other school documentation

• to operate relevant equipment/complex ICT packages

• to undertake financial procedures e.g. raising official school orders and invoices

• to be responsible for the collation of daily lunch numbers for both children and staff and communicate effectively with the Kitchen Leader

• to produce personalised dietary need cards for any child with a dietary need and ensure classes have coloured lanyards for those with a dietary requirement

• to be responsible for the management of Parent Pay and chasing payments for school lunches and educational visits and passing to the Director of Operations, when debts remain unpaid

• to communicate effectively with all members of staff regarding stationery needs and resourcing

• to support internal ‘house-keeping’ of a busy school office to include answering phones, photocopying, basic first aid, contact with families

• to produce exercise book labels for all classes at the start of each term and for new in year starters, and during the term as required and directed by class teachers

• to complete daily updating for the After School Club class door lists daily with attendees as directed by the Office Manager

• to undertake any administrative duties commensurate to the position

RESPONSIBILITIES

• to be aware of and comply with policies and procedures relating to safeguarding, health and safety, confidentiality and data protection and critical incidents procedures, reporting all concerns to the Director of Operations

• to be aware of and support equal opportunities for all

• to contribute to the overall ethos/work/visions of the school

• to establish constructive relationships and communicate with other agencies/professionals

• to participate in training and other staff developments activities as required

• to attend and participate in relevant meetings as required

• to be part of the Performance Management process

QUALIFICATIONS/TRAINING

• to have very good Mathematics, English and ICT skills

KNOWLEDGE/SKILLS

• to have a full working knowledge of relevant policies/codes of practice and awareness of relevant legislation

• to have very good ICT skills

• to participate in development and training opportunities

• to have the ability to communicate well with children and all adults

• to work constructively as part of a team, understanding school roles and responsibilities and your own position within these

• to contribute to the wider life of the school (e.g. attendance at school fair, planned events, as appropriate)

• to self evaluate learning needs and actively seek learning opportunities